Job Description

*applicant must live in Cape Coral or Ft. Myers

OVERVIEW

Better Together works to end the root causes of poverty, dependency, divorce and child abuse by leveraging the power of the local church to provide struggling families with supportive relationships and meaningful work. Once properly supported, families can achieve independence, stay together and thrive. 

The Better Together team seeks an Executive Assistant to the CEO. 

As the Executive Administrative Assistant to the CEO of Better Together, you will play a pivotal role in supporting the organization's mission to create positive change in communities and improve the lives of those in need. Your role will be crucial in enabling the CEO to focus on strategic decision-making, fundraising, and leading the organization effectively. You will be responsible for providing high-level (and confidential) administrative support, managing communication, coordinating activities, and ensuring the CEO's office functions smoothly. The Executive Assistant to the CEO should be a self-starter who thrives when challenged and is comfortable working remotely and finding creative solutions. It is imperative that they are a person of high character.

Joining Better Together as the Executive Assistant to the CEO presents a unique opportunity to make a positive impact on society, supporting the CEO in achieving the organization's vision of creating a better and more inclusive world. If you are passionate about social change, have excellent administrative skills, and a desire to work in a dynamic non-profit environment, we encourage you to apply and be a part of our team.

CULTURE AND FIT

At Better Together, we are a mission-first team that shows up with purpose, humility, and grit. Our culture is shaped by five core values that guide how we lead, how we serve, and how we grow. If these values reflect who you are and how you work, you may be a great fit for our team.

1. We Love Others : We lead with empathy, humility, and integrity. We treat every person with dignity, make people feel seen and valued, and do what’s right even when it’s hard.
   1. Do you treat people with respect, no matter their background or behavior?
   2. Do you make decisions based on what’s best for others, not just yourself?
2. We Choose Gratitude: Gratitude fuels our joy and shapes how we show up. We focus on what’s possible, not what’s missing. We uplift others, celebrate progress, and keep perspective—even in the tough seasons.
   1. Do you stay positive and solutions-focused when challenges arise?
   2. Do you regularly speak encouragement and appreciation to your teammates?
3. We Are Ideal Team Players : We are hungry, humble, and people-smart. We take initiative, lift others up, and work wisely with all kinds of people. The best teams aren’t made of perfect people—they’re made of teachable ones.
   1. Do you take ownership and go the extra mile without being asked?
   2. Are you open to feedback and constantly looking for ways to grow?
4. We Do Hard Things : We don’t quit when things get hard. We press in with courage, keep a growth mindset, and do whatever it takes to get the job done. We don’t waste time on drama—we stay focused on the mission.
   1. Do you rise to challenges with resilience and a clear head?
   2. Do you consistently push through discomfort to deliver results?
5. We’re All In : We carry the mission in our hearts and act like owners. We take full responsibility, build capacity in ourselves and others, and do the work that matters most.
   1. Are you passionate about transforming lives and communities through your work?
   2. Do you take initiative and show up fully—because you believe this mission is worth it?

We don’t hire just for talent. We hire for alignment, character, and commitment to the mission. Expect honest conversations about these values throughout the hiring process.

ROLES AND RESPONSIBILITIES

The Executive Assistant to the CEO will have four key responsibilities. They are:

1. Administrative and Operational Support

• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements, including booking flights, lodging, and transportation.
• Accompany the CEO to key meetings, conferences, and events across Florida, providing on-site logistical support and ensuring smooth execution. 
• Screen and prioritize emails, phone calls, and correspondence, drafting responses and acting on behalf of the CEO as needed.
• Handle expense reporting, reimbursements, mailing, and other administrative tasks to ensure operational efficiency.

 

2. Donor and Key Partner Engagement

• Conduct in-depth research on donors, prospects, key partners, and event opportunities to support strategic outreach and cultivation.
• Maintain and update the organization’s donor and stakeholder database, tracking interactions, contributions, and key follow-ups.
• Assist in preparing for donor meetings and events by developing profiles, briefing documents, and tailoring communication strategies.
• Support the CEO in prospecting for new donor opportunities and deepening relationships with existing partners.
• Coordinate logistics and ensure a professional experience for all donor-related meetings, events, and follow-ups.

 

3. Data Analysis and Reporting

• Analyze donor trends, stakeholder data, and organizational metrics to identify opportunities for growth and improvement.
• Assist the CEO in preparing detailed reports, presentations, and summaries for key donors, board members, and other partners.
• Ensure timely and accurate updates to all data and records to support informed decision-making.
• Follow up with stakeholders to gather additional information needed for reports, proposals, or ongoing projects.

 

4. Event and Travel Coordination

• Plan and coordinate logistics for CEO-focused and strategic events, meetings, and retreats, including scheduling, travel, and preparation of materials.
• Conduct research on high-impact events and conferences for potential CEO attendance to maximize donor and partner engagement.
• Provide on-site support during key events and meetings attended by the CEO, ensuring smooth operations and a polished experience.
• Collaborate with the CEO to execute high-priority initiatives and strategic engagements with donors, partners, and stakeholders.

REQUIREMENTS

• Residence within Ft. Myers or Cape Coral, FL
• Bachelor’s degree in business administration, Non-Profit Management, or a related field (or equivalent work experience).
• Proven experience as an Executive Assistant or in a similar high-level administrative role. 
• Exceptional organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
• Strong communication and interpersonal skills to interact with various stakeholders professionally.
• Proficiency in office software and technology tools, including Microsoft Office Suite and Google Suite and cloud-based collaboration platforms.
• Discretion and sound judgment in handling sensitive and confidential information.
• Demonstrated commitment to the mission and values of Better Together.
• Match Better Together’s core values (described above)

PREFERRED REQUIREMENTS

• Experience working in a non-profit organization, preferably in a capacity related to community development, social services, or humanitarian work.
• Knowledge of fundraising principles and practices.
• Familiarity with project management tools and techniques.

TIMING, LOCATION AND COMPENSATION

Better Together seeks to fill this position as soon as possible. The organization’s headquarters are in Naples, Florida, but all the Better Together staff reside in Florida. The Executive Assistant to the CEO must reside in Lee County. Better Together has built a highly successful work culture over the past decade with systems and structures designed for clarity, flexibility, and great communication. Key elements of the environment include:

• Weekly in person meetings with clear accountability and the opportunity to solve issues as a team. 
• Quarterly in-person team meetings at which you’ll build deeper relationships, set clear goals aligned with the Better Together vision, and brainstorm how to seize new opportunities
• An intensive 90-day orientation to familiarize you with the Better Together team, our policies, and how we operate
• Home office setup, including equipment and communication tools you need to hit the ground running

 

Compensation and Benefits: 

Better Together offers a competitive salary range of $60,000-$70,000 and benefits package, which includes a health benefit and generous paid leave plan. The benefits package includes:

• Medical (99% employer paid, employee only)
• Dental 
• Vision
• Life Insurance
• Paid Holidays
• Paid Time off
• Retirement Savings Plan with 50/50 employer match up to 6%

Better Together is an equal opportunity employer committed to providing a workplace that embraces diversity and inclusion. We comply with the Americans with Disabilities Act (ADA) and ensure that qualified individuals with disabilities are given equal opportunity for employment and advancement within the company.

Please reach out to hiring@bettertogetherus.org with any questions.

 

Job Tags

Holiday work, Full time, Work experience placement, Local area, Remote job, Home office,

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